God, there’s this book that I really want to read! It’s an older one, a real classic, but everywhere I look all I can find is the electronic version of it! Nothing compares to the nostalgic sensation of the paper page held between my fingers and the sense of accomplishment as I flip to the next page. My only solution, if I want to actually enjoy this book and not just read it, is to print it, page by page. But this could be expensive.
Hey, I know! I could just print it at the office! There’s plenty of paper there and they have those huge printers. A few hundred pages – no one would even notice.
Let’s admit it, this thought process is a very common one. We’ve all found it easier for us, and cheaper, at some point, to use workplace resources for personal benefit. And printing is seen as a menial task anyway, a basic office supply, right next to pens. It’s taken for granted, simply there for us to be used just as absent mindedly as stuffing hotel towels in the suitcase.
Whether it’s our son’s school paper on classic literature or even an entire book, we won’t even hesitate to print it at work. Not to mention all the tomfoolery and endless laughs that can revolve around a copier or a color printer. And we’ll never feel guilty about doing it. We just… do it.
But because everyone does it, the company can end up getting hurt. A lot. And quickly.
To cut back on these unnecessary, and most importantly, unproductive and even abusive active, the company needs to take charge. It needs to have a clear image of what’s going on the inside and how their employees make use of the company’s resources. But to have an actual person, or even a full staff, overseeing this is a bit of a stretch, to put it mildly.
The answer is a software product that can monitor, report in detail and control printing jobs inside the business network. With such a report foe every department, and even employee workstation, a manager can quickly assess the in-house activity and identify abusive elements. This way, costs can be reduced and productivity can be increased. And by cutting down on paper consumption, the company can also make its contribution to saving the planet. Or at least giving a few more ears of lavish retirement, when the time comes.