Is the Price of Printing Ink Justified?

In order to reduce the printing costs of our business, we first tried to see exactly why are the cost of printing inkthe costs so high in the first place. The responsible culprit was proven to be the printing ink, which comes with a jaw dropping price tag of over $3000 dollars per gallon for standard, black ink, and over $8000 for every gallon of tri-color ink.

By why is it so expensive? 

The fabrication process for your average printer ink is a very elaborate, pin-point accurate process that requires specialized machines, experienced people and there is an expensive research process behind it. The actual process varies greatly from manufacturer to manufacturer, each adding their own secret ingredients and processing stages. Still, there are some basic conditions that printing ink needs to meet, so the core process is the same all around. Continue reading

Printing Ink – The Truly Expensive Black Gold

Considering that uncontrolled printing can represent up to 3% of a company’s revenue, it’s no wonder that companies everywhere are trying to find ways to cut back on their printing costs. Even if we live in the digital age, the office paper isn’t going anywhere. A few years ago, Citigroup-Environmental Defense group made a study concerning the printing volume in a company. The study showed that in a year, an employee will print approximately 10.000 sheets of paper.  Let’s try to be an optimist for a second, and assume that today that number is smaller, and let’s put it at 8.000 sheets of paper in a year.

Now, let’s keep that number in mind, and continue with an analysis on the price of printing ink.  A standard (and one of the cheapest) Cannon black ink printing cartridge is the HP 45. It costs $36, is estimated to print up to 930 pages and holds 42 milliliters of black ink.

Quick math trip – that means that a litter of ink costs $857 and an US gallon of ink costs a whopping $3239! Continue reading

Duplex Printing – Up to 30% Reduction in Recurring Expenses

Computers and the IT technology in general, have always been evolving faster than the general public can keep up with it. It’s only recently that both hardware and software developers have really been focusing on accessibility, making this entire universe much more user-friendly. As a result, computers have become the number one tool for doing … just about anything, really.  Files, dossiers and cabinets are slowly starting to disappear from our offices and cubicles. All that’s left is the computer; and for some reason, the printer.

While far from completely disappearing, the number of printed files in a business office has dropped gradually as the electronic world is taking over the same space.  Still, the costs of office printing have not been going down at the rate that they should.  This can be easily blamed on poor management, but it would be a lot fairer to say that people are far too careless.

According to a study performed by Gartner, actively managing office printing can result in a 10-to-30% reduction in recurring expenses on document output. Continue reading

Can Controlling Your Printing Activity Save Jobs?

Regardless of its business domain, any company has certain office supplies that come as standard. Every workstation is equipped with a computer and a decent internet connection. As for a printer, even if one is not present on every desk (mostly because not every cubicle can accommodate one,) the ones that exist in the company are often subjected to unjustified printing.

Printing can be “the straw that broke the camel’s back”

So if you are looking for ways to reduce your company’s expenses, maybe you should look into your printing costs. Printing documents has become rather outdated with the age of digital data and the ever expanding concept of the paperless office, and as such, printing in itself is taken for granted. No one sees it as an action that still carries an importance, a value, and most important, it is seen as no longer carrying a cost. Continue reading

Paper Is Not Going to Disappear from the Office Supply List

We’re still a good 50 years away from having paper disappear from our lifestyle; probably even more. The reason is not technology’s inadequacy at finding a proper substitute. It’s in the human nature to be fickle and stubborn when it comes to accepting new ideas. We shy from change; we hide and we reject it. We like to be in a familiar environment, to know our surroundings down to the smallest nook and cranny because it makes us feel safe. The unknown scares us. It’s why we’re afraid of the dark. It’s why the Chinese preferred to put up a wall around their northern border rather than just… moving out of the way.

And to deny this is to lie; mostly to yourself. No matter how open you think you are to innovation, ask yourself this: when is the last time you gave up on your favorite brand because the competition offered a superior product?

There’s a reason old habits die hard. It’s the same reason we’re going to keep reading printed books.

Humanity, as a civilization, has grown very accustomed to paper.After all, it did have more than 1000 years to get used to it. (Paper first arrived in Europe around the 10th century, and China has been using it for writing since 100 AD)

Computers are taking over the modern society. Today, there is no such thing as a business office without a computer for every person; (even the janitor needs to make and email a rapport to his manager.) A hundred thousand books can be held in the palm of our hand on a flash stick; we check the news and our share prices on our laptops, tablets and mobile phones. So what? Libraries are still filled with books, we still mail letters (with and envelope, licked stamp and all that) and we still pass notes in class on a torn piece of paper. Printing, reading and writing is still going to need paper for a long time to come still.

You need evidence? Look at your company’s printing costs. They haven’t been dropping.

The office publisher – because printing at work is free

God, there’s this book that I really want to read! It’s an older one, a real classic, but everywhere I look all I can find is the electronic version of it! Nothing compares to the nostalgic sensation of the paper page held between my fingers and the sense of accomplishment as I flip to the next page. My only solution, if I want to actually enjoy this book and not just read it, is to print it, page by page. But this could be expensive.

Hey, I know! I could just print it at the office! There’s plenty of paper there and they have those huge printers. A few hundred pages – no one would even notice.

Let’s admit it, this thought process is a very common one. We’ve all found it easier for us, and cheaper, at some point, to use workplace resources for personal benefit. And printing is seen as a menial task anyway, a basic office supply, right next to pens. It’s taken for granted, simply there for us to be used just as absent mindedly as stuffing hotel towels in the suitcase.

Whether it’s our son’s school paper on classic literature or even an entire book, we won’t even hesitate to print it at work. Not to mention all the tomfoolery and endless laughs that can revolve around a copier or a color printer. And we’ll never feel guilty about doing it. We just… do it.

But because everyone does it, the company can end up getting hurt. A lot. And quickly.

To cut back on these unnecessary, and most importantly, unproductive and even abusive active, the company needs to take charge. It needs to have a clear image of what’s going on the inside and how their employees make use of the company’s resources. But to have an actual person, or even a full staff, overseeing this is a bit of a stretch, to put it mildly.

The answer is a software product that can monitor, report in detail and control printing jobs inside the business network. With such a report foe every department, and even employee workstation, a manager can quickly assess the in-house activity and identify abusive elements. This way, costs can be reduced and productivity can be increased. And by cutting down on paper consumption, the company can also make its contribution to saving the planet. Or at least giving a few more ears of lavish retirement, when the time comes.